Next Maritime PDA & FDA General Instructions. V1.0.7

NEXT MARITIME PDA & FDA GENERAL INSTRUCTIONS

PDA (Proforma Disbursement Account)

Please advise estimated PDA, including any available discounts and/or rebates, in your local currency and USD or EUR. Please state the basis for your calculations of each cost item.

You may be contacted by our agency and/or DA department concerning clarifications of costs. Kindly cooperate and ensure a smooth process.

We hereby request you to kindly support us with the latest and updated port, agency & husbandry tariffs.

AGENCY FEES

Please note that your agency fee should include all expenses such as as car hire, sundries, agency overtime, communications and postage. No separate charges for these will be considered for payment.

Please quote a competitive all-inclusive lump-sum agency fee covering the intended port operation. We expect you to provide us with 3rd party invoices for other agency incidentals.

We understand that your agency fee covers the whole time that the vessel is at port. If the application is different, this must be informed in detail and in advance for our approval, otherwise this will not be accepted.

HEAD OWNERS AND/OR SHIP MANAGERS' EXPENSES

Head-Owners/Managers' expenses will not be pre-funded in the proforma. Please note that ships husbandry costs are only accepted in your final DA provided prior approval is taken. All head owners cost must be accompanied by an original invoice and must be duly signed/stamped by the Master and/or Head Owner's person in charge, failing with such costs will not be accepted by our Disbursements Account Team.

PREFUNDING

Our policy is to remit between 60% and 80% of the proforma

FDA (Final Disbursement Account) DOCUMENTATION

Please ensure that your FDA (Final Disbursement Account) is presented only in English or translated (keywords) by you into English. Due to accounting regulations we cannot accept to pay any costs without supporting the original vouchers. Any charge to be submitted on agency letterhead should be agreed prior vessel call.

For Surveyors, Launches and other transportation it is important that any vouchers covering such expenses are clearly marked with the name and function of person transported, as well as the name of the person who ordered the service.

Please don't send any vessel documentation by courier without our previous authorization.

All invoices for Port Services must be signed and stamped with the ship's stamp by the Master.

Any boat/car services, which are undertaken or contracted on behalf of the vessel, must be in full accordance with the applicable International and local laws and regulations.

EXCHANGE RATE (if applicable)

Always provide documentation justifying the rate of exchange used in FDA. The ROE (Rate of Exchange) can be supported by any one of the following:

Bank document confirming the ROE used by the receiving bank for inward remittance of PDA funding.

Central Bank published exchange rate on vessels departure date.

FDA DISPATCH

Please ensure that your final DA is presented within 30 days of the vessels departure to enable us to prepare and issue any claims to the Owners in good time.

Please dispatch the final DA to the following address:

NEXT MARITIME
DA Department
Marina Port Tarraco. Moll de Lleida, B4
43004 Tarragona (Spain)

Time bar for charterer account: If any charterers expenses are to be billed, please ensure the same is presented to Next Maritime within 30 days of vessels departure. If for any reason you can't comply with this, please inform us in time in order for us to inform Charterers accordingly. If presented outside this timescale, Next Maritime will not guarantee the re-imbursement of these expenses.

Please also send us scanned copies (in color) to .

We would like to thank you for your consideration and compliance of our Next Maritime PDA & FDA General Instructions.