PDA & FDA General Instructions

Next Maritime PDA & FDA General Instructions

PDA (Proforma Disbursement Account)

  • Please provide an estimated PDA, specifying any available discounts or rebates, in your local currency as well as in USD or EUR. Indicate the basis for calculating each cost item.
  • Our agency and/or DA department may contact you for cost clarifications. Kindly cooperate to ensure a smooth process.
  • We kindly request your support by providing the latest and updated port, agency, and husbandry tariffs.

Agency Fees

  • The agency fee must be all-inclusive, covering expenses such as car hire, sundries, agency overtime, communications, and postage. Separate charges for these will not be considered for payment.
  • Quote a competitive, lump-sum agency fee covering the entire port operation. Third-party invoices must support any agency-related incidentals.
  • The agency fee is understood to cover the vessel’s entire port stay. If this scope differs, it must be communicated in advance and approved by us. Otherwise, it will not be accepted.

Head Owners and/or Ship Managers’ Expenses

  • Head Owners/Managers’ expenses will not be pre-funded in the pro-forma.
  • Ship husbandry costs are accepted only in the final DA upon prior approval. All head owner expenses must be supported by original invoices duly signed and stamped by the Master or the Head Owner’s representative. Failure to meet this requirement will result in rejection of the costs by our Disbursement Account team.

Prefunding Policy

  • Our standard policy is to remit between 60% and 80% of the proforma amount.

FDA (Final Disbursement Account) Documentation

  • Present the FDA in English, or provide a translation (including key terms) if it was issued in another language.
  • Due to accounting regulations, all costs must be supported by original vouchers. Charges listed on agency letterhead must be pre-approved before the vessel’s call.
  • For surveyors, launches, and other transport services, vouchers must clearly indicate:
    • The name and function of the person transported.
    • The name of the person who ordered the service.
  • Do not send vessel documentation via courier without prior authorization.
  • Port service invoices must be signed and stamped with the vessel’s stamp by the Master.
  • All boat/car services arranged for the vessel must fully comply with applicable international and local laws.

Exchange Rate (If Applicable)

  • Provide supporting documentation for the exchange rate (ROE) used in the FDA, which may include:
    • Bank confirmation of the ROE used by the receiving bank for inward PDA remittance.
    • Central Bank’s official exchange rate on the vessel’s departure date.

FDA Submission

  • Submit the final DA within 30 days of the vessel’s departure to ensure timely preparation of claims for Owners.
  • Send the FDA to the following address:

Next Maritime
DA Department
Marina Port Tarraco, Moll de Lleida, B4
43004 Tarragona (Spain)

Additionally, email scanned (color) copies to da@nextmaritime.com.


Charterers’ Expenses Time Bar

  • Submit expenses to Next Maritime within 30 days of the vessel’s departure if they are to be billed to the charterer.
  • If compliance within this period is not possible, inform us promptly so that we can notify the charterer. Expenses submitted beyond this time frame may not be guaranteed for reimbursement.

We appreciate your attention and compliance with Next Maritime’s PDA & FDA General Instructions.

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To ensure that you, as an anonymous denouncer, can contribute with the information and documentation that you think is appropriate, and to be able to communicate to you the progress of the investigations, we beg that you provide us an anonymous mail account, that is to say, that doesn’t identify you in any aspect and that you can expressly create to process the complaint.

Para asegurar que Vd., como denunciante anónimo, puede aportar la información y documentación que crea oportuna, y para poder comunicarle la evolución de las investigaciones, le rogamos que nos facilite un correo electrónico de carácter anónimo, es decir, que no le identifique en absoluto y que puede crear ex profeso para tramitar la denuncia.